Join Pionix
At Pionix, we empower businesses with advanced technology solutions that drive innovation and digital transformation. Our expertise spans Semiconductor, Embedded Memory, Electronics Manufacturing Services (EMS), Industrial Automation, AI Infrastructure, Data Center Solutions, and System Integration.
As a trusted technology partner, we support customers throughout the entire project lifecycle—from solution consulting and engineering to procurement, logistics, and after-sales support. Behind every successful customer engagement is an efficient operations team, and our Sales Administration function plays a vital role in ensuring seamless business execution.
We’re looking for an organized, proactive, and detail-oriented professional to join our growing team.
About the Role
As a Sales Administrator, you will provide operational and administrative support to the Sales team throughout the sales process. You will coordinate quotations, customer documentation, order processing, supplier communications, and internal workflows to ensure projects are delivered efficiently and accurately.
This position requires excellent organizational skills, attention to detail, and the ability to collaborate across multiple departments in a fast-paced technology environment.
What You’ll Do
Sales Operations
- Support the Sales team in preparing quotations, contracts, proposals, and customer documentation.
- Process sales orders and coordinate order fulfillment with internal departments.
- Monitor order status, delivery schedules, and customer requirements.
- Maintain accurate sales records and documentation within CRM and ERP systems.
Customer & Supplier Coordination
- Serve as a primary administrative contact for customers throughout the sales process.
- Coordinate with suppliers regarding quotations, pricing, lead times, and shipment schedules.
- Support communication between customers, vendors, logistics providers, and internal teams.
- Ensure timely responses to customer inquiries and documentation requests.
Documentation & Reporting
- Prepare reports on sales performance, order status, inventory, and customer activities.
- Maintain organized records of contracts, purchase orders, invoices, and project documentation.
- Assist with tender documents, compliance paperwork, and administrative requirements.
- Ensure documentation complies with internal procedures and company policies.
Team Support
- Coordinate meetings, schedules, and internal communications for the Sales team.
- Assist with exhibitions, customer events, and marketing activities when required.
- Support continuous improvement of sales processes and operational efficiency.
What We’re Looking For
Required Qualifications
- Bachelor’s degree in Business Administration, International Business, Economics, Supply Chain Management, or a related field.
- Experience in Sales Administration, Sales Support, Customer Service, Order Management, or Business Operations.
- Strong organizational and time management skills.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Office, especially Excel.
- Experience using CRM and ERP systems is an advantage.
- Good command of written and spoken English.
Preferred Qualifications
Experience in one or more of the following industries is preferred:
- Electronics
- Semiconductor
- Information Technology
- Industrial Automation
- Manufacturing
- Distribution or Supply Chain
Knowledge of import-export documentation and logistics processes will be considered a plus.
Why You’ll Love Working at Pionix
- Competitive compensation and performance-based incentives.
- Opportunities to work with leading global technology partners.
- Continuous learning and professional development.
- Collaborative and supportive working environment.
- Clear career development opportunities within a growing technology company.
Our Culture
At Pionix, operational excellence is just as important as technical innovation. We believe every successful customer experience begins with effective teamwork, reliable processes, and attention to detail.
If you enjoy working in a dynamic environment where organization and collaboration make a real impact, we’d love to meet you.
Join Pionix and help deliver excellence behind every customer success.
